> ## Documentation Index
> Fetch the complete documentation index at: https://docs.passform.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Zapier

> Automate pass creation and updates using the Passform Zapier integration

The Passform Zapier integration lets you create and upsert passes from any app in the Zapier ecosystem — no code required.

## Connect Passform to Zapier

<Steps>
  <Step title="Accept the Zapier invite">
    Open the [Passform Zapier integration](https://zapier.com/developer/public-invite/219050/7c84c1f7234ce23d2c311bb7af01f306/) and click **Accept Invite & Build a Zap**.
  </Step>

  <Step title="Add your API key">
    When prompted to connect your Passform account, enter your API key from the [dashboard](https://app.passform.io). Zapier stores it securely and uses it for all Passform actions in your Zaps.
  </Step>
</Steps>

## Actions

### Upsert Pass

Creates a new pass or updates an existing one for a given template and pass ID.

| Field           | Description                                                                     |
| --------------- | ------------------------------------------------------------------------------- |
| **Template ID** | The ID of the template the pass belongs to                                      |
| **Pass ID**     | A unique identifier for this pass instance (e.g. a customer ID or order number) |
| **Expiry**      | Optional ISO 8601 date after which the pass expires                             |
| **Valid From**  | Optional ISO 8601 date from which the pass becomes valid                        |
| **Voided**      | Set to `true` to mark the pass as used                                          |
| **Fields**      | Up to 4 key/label/value fields shown on the front of the pass                   |
| **Back Fields** | Key/label/value fields shown on the back of the pass                            |

## Example Zaps

<AccordionGroup>
  <Accordion title="Issue a pass when a row is added to Google Sheets">
    **Trigger:** Google Sheets — New Spreadsheet Row

    **Action:** Passform — Upsert Pass

    Map the sheet columns to the pass fields. Use a unique row ID or customer ID as the Pass ID so the same pass is updated if the Zap runs again for the same row.
  </Accordion>

  <Accordion title="Void a pass when an order is refunded">
    **Trigger:** Your ecommerce platform (Shopify, WooCommerce, etc.) — Order Refunded

    **Action:** Passform — Upsert Pass

    Set **Pass ID** to the order ID and set **Voided** to `true`. The pass updates instantly in the customer's wallet.
  </Accordion>

  <Accordion title="Update a loyalty pass when points change">
    **Trigger:** Your CRM or loyalty platform — Contact Updated

    **Action:** Passform — Upsert Pass

    Map the points field to a pass field value. Passform pushes the update to the customer's wallet automatically.
  </Accordion>
</AccordionGroup>

<Note>
  The Passform Zapier integration is currently in invite-only access. Use the link above to connect.
</Note>